Monday , April 12 2021

How to export Lotus Notes contacts in Outlook: a do-it-yourself approach

IBM Lotus Notes and Microsoft Outlook are two of the most popular e-mail client programs and are both installed on a large scale in companies around the world. Because they are so popular, it is likely that information is imported from one program to another. But since they are two very different platforms, the process can be very complicated.

Exporting the contents of the Lotus Notes mailbox, especially contacts, can be quite problematic. In this article, we will learn how to do it yourself without any third-party software. Outlook creates a PST (Personal Storage Table) and Lotus creates the Notes Storage Facility (NSF) file to store data. We will examine a manual approach to exporting Lotus Notes (NSF) in Outlook PST.

Export Lotus Notes contacts to Outlook

Step 1: Export the Lotus Notes contacts to the csv file

Before starting the process, you must copy all your contacts to a .csv file. This is a much better approach to exporting your contacts. To do this, you need to download all contacts from Lotus Notes and save them in a CSV file. It can be done very easily by following the following steps:

  • To launch Lotus Notes and click on open Contacts.
  • Later, Lotus Notes will open Address Book
  • From the menu bar, click More option and select Export contacts option.
  • To export your contacts from Lotus Notes to Outlook, you must select "All contacts in this view".
  • Now you have to select "All fields" to export all contact information.
  • Then, you need to save the file by clicking on the "Save to" field. Browse the list and save wherever you want.
  • Now save the file name you want to export and save it as a csv file.
  • Choose the options and contacts you want to export accordingly.
  • Click on Export button.

Your Lotus Notes contacts will be saved in a CSV file. Now, you will be able to view the file in the location where you saved it. Open it and clean the columns. Once the column cleaning is complete, go to Outlook and import. You can import your contacts via Outlook or OWA.

Step 2: Importing CSV files into Outlook 2016, 2013, 2010 etc.

  • Open Microsoft Outlook and click on File menu and then select Open and export option.

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  • Now choose the Import / Export option and then Import and export Wizard will appear on the screen.
  • Select the Import from another program or file in the menu from the "Choose an action to perform" field and click The next.

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  • Here in the Import a file window, select values ​​separated by commas from the "Select the type of file to import" field, and then click The next.

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  • Now, click Navigate button and browse and select the csv file you have exported. All this will be shown in the "File to be imported" field.

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  • From the options field, select "Do not import duplicate objects" and click The next.
  • Select the Contacts folder in the "Select destination folder" field. This will save the MS Outlook data file where the Lotus Notes contacts will be imported, and then click The next.

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  • So check Map custom fields if necessary. This is just an optional choice. Click to end after that.

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  • It will take some time to import Lotus Notes contacts into Outlook.

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  • Once completed, you can check your contacts by opening Microsoft Outlook. Now show all your Lotus Notes contacts in Outlook.

This process correctly imports your selected contacts.

Steps to import your contacts through OWA

  • Go to your mail file and choose contacts.
  • An import button will appear, right above the search contacts box. Select that
  • Now, choose the file you want to export.
  • Click Next and import all your contacts.

Drawbacks of the manual process

Even if the use of a manual process is free, it is not possible to import all the information. Sometimes the logo and image of contacts are removed or moved during the transfer from Lotus Notes to Microsoft Outlook.

Difficult but feasible

It is not an easy process to do all the work manually. You have to be very aware of every step and do everything correctly. If even something goes wrong in the process, the whole process may not be completed correctly. Therefore, full concentration is a necessity because losing even one contact can be dangerous in the long run. There is also some professional software that could do the aforementioned jobs with one click – but sometimes you just have to free up your inner geek and do it yourself.

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